Phone: 541-737-3103 University Human Resources, Examples: Working from home occasionally or on a set schedule (i.e. Normally, a formal remote work agreement will not be required for faculty unless the normal work assignment is consistently at an alternate location (i.e., not the standard assigned office). By engaging in an FWAA, employees agree to have a safe and suitable remote workspace prior to beginning fully remote or hybrid work. Please visit the Working Outside Oregon webpage for employees working outside Oregon and within the United States. The Equipment Loan Agreementmust be completed whenever employees use PSU-owned equipment (laptops, digital cameras, etc.) The language used in this page should not be constructed as creating a contract of employment between Oregon State University and employee. Overtime work for a non-exempt employee must be pre-approved by the supervisor. Report any suspected data security incident, no matter how small. Degree programs and focus areas developed with industry advisory boards representative of more than 185 area and national businesses. Corvallis, OR 97331-8578 Please refer to the Leave Administration guide for additional detail. The agreement should be reviewed annually, and revised as needed. J. Can someone standing behind you read your computer screen? Universities in Oregon In-State Tuition Rules - In-State Angels This shift impacts efforts to advance diversity, equity and inclusion (DEI) in the workplace, both in positive and potentially challenging ways. G. Hours of Work. For any application that was purchased and installed through the App Store, you can simply launch the App Store, click on the Updates icon and install all updates. Intellectual property developed by PSU employees working remotely is subjectto PSU's Copyright Ownership Policy. Approval of remote work is at the discretion of the supervisor, and the next level supervisor when appropriate. H. Incidental Costs. Approvals are based on the function and responsibility of the employees position and the functional needs of the unit and the business needs of the university. Select the Start (Windows) button in the far left-hand side of the task bar. An employees out-of-pocket expenses for needed and reasonable supplies will be reimbursed if authorized prior to purchase. Keep your operating system current. Avira is available for free fromhttps://www.avira.com/en/downloads. Unless otherwise stated in the agreement, the supervisor, the next level supervisor, or the employee may discontinue the arrangement, generally giving at least one week's written notice. Fully remote, hybrid and/or irregular/flex work schedules are flexible work arrangements that may be appropriate for certain positions depending on the functions, responsibilities, and needs of the university. Oregon State University, The parties may negotiate a longer notice to provide for a smooth transition. 3.2.1 A Flexible Work Arrangement Agreement (FWAA) is not required for occasional and intermittent worksite flexibility considered mutually beneficial between an employee and their supervisor. A division of Finance & Administration. In general, check for updates is found under Help in the applications menu. SeeUniversity Closure Policyfor more details. Corvallis, OR 97331-8578 Remote workers shall make or maintain dependent care arrangements to permit concentration on work assignments. Tasks that benefit from uninterrupted work time are suitable for remote work. 4.3 Hybrid Work: Employee completes assigned work both on site and remotely with an approved flexible work arrangement agreement. Specifics will be outlined in the Remote Worker Agreement. Working remotely, fully or hybrid, can mean pets, roommates, children, or a favorite hobby are only a few feet away. For example, the PEBB Providence Statewide plan has a national network. It may be used for an ongoing or temporary work arrangement. This can be done easily in Microsoft Office products. When uploading sensitive information, we require that you share the passwords to these files via phone or in person (anything other than email.). Why? Apple uses a built in disk encryption product called FileVault. Oregon State University is committed to collaboratively, accountably, prudently and transparently reaching a collective bargaining agreement with United Academics of Oregon State University that: Heather Horn At the College of Business, we're inspired by everything around us. University Human Resources, The agreement states that either the Union or the University may initiate negotiations in spring 2021. Plan for regular video calls/meetings by making sure you know how to turn on your computers camera and microphone, and being aware that your colleagues may be able to see the background behind you. Flexible Work Arrangement Agreement Working Out of State Fundamentals of a Flexible Work Arrangement Employees working fully remote, hybrid and/or an irregular work schedule are required to have an approved flexible work arrangement agreement. The remote worker will have work hours agreed upon with the supervisor, including specific core hours. For those, youll have to explore each application youve installed to insure it is up-to-date. Supports the universitys land grant mission and values as Oregons statewide university; Supports the recruitment, retention and success of excellent faculty engaged in OSU teaching, research, and outreach and engagement; Takes into account the tuition burden borne by students and their families to pay increasingly more for their higher education while state financial support declines and employee benefit costs increase; Allows the universitys operations to remain financially sustainable; Aligns with university priorities, such as Strategic Plan 4.0; and. 3. Given substantial financial uncertainties associated with University operations at that time, the Parties mutually agreed to re-open bargaining regarding only specified aspects of the Compensation article. The University has engaged in discussion of these matters with the Union. 10. The employees supervisor, and in some instances the units senior leader and/or the appropriate Employee and Labor Relations Officer must sign the Flexible Work Arrangement Agreement for final approval. Employee discusses their request to work remotely with their supervisor. Further directions will be provided. A FWAA is not required for occasional and intermittent worksite flexibility considered mutually beneficial between an employee and their supervisor. E. Personal Business & Dependent Care. Maybe. Flexible Work Arrangements can require different skills and habits. If you find that you need to do this frequently, please contact the Office of Information Security for alternative solutions. 3.2.2 Consistent with longstanding practice, academic faculty have the flexibility to choose the location in which they do their work, aside from scheduled on-site classes, required on-site office hours, and required on-site staff meetings or other engagements. Fax: 541-737-7771 or 541-737-0541E-mail Employees and managers affirm by signature on this Agreement that they are responsible for adhering to the same practices and standards for their jobs as would apply at the Agency's central workplace, including (but not limited to) the following: Professionalism and ethics Agency policies and procedures Statewide policies and procedures We're graduating the workforce that you need. 5.2 A FWAA will comply with all applicable provisions of the Americans with Disabilities Act. Policy & Forms | Remote Work - Kansas State University Verify domain, private, and public network firewalls are on. 5.3.4 Expectations around job responsibilities, FTE, work output, and contact with campus partners and stakeholders remain unchanged and equal to what is are currently expected of OSU employees regardless of an employees work arrangement. The initial Collective Bargaining Agreement (CBA) between UAOSU and the University was concluded in spring 2020 during the early stages of the pandemic. Click on the Apple icon in the upper left-hand corner of the screen (far left of the menu bar. 4. PDF Remote Work Agreement - Willamette University The following guidance is intended to help employees considering or participating in a Flexible Work Arrangement to be successful. Resources for Employees | University Human Resources | Oregon State Uncheck the Allow Remote Assistance connections to this computer box. Such tasks include writing, editing, reading, analysis, design work, computer programming, word-processing and data entry. Remote Work Agreement Out of State Process Who is considered an out-of-state employee? N. Performance & Policies. 5.3.2 Supervisors, in consultation with unit leadership have the authority to accept, deny or suggest a modification to an employees request for a flexible work arrangement. A Flexible Work Arrangement Agreement (FWAA) is a document that defines the terms of the specific flexible work arrangement between an employee, their supervisor, and appropriate university leadership. The opportunity for flexible work arrangements affirms this commitment and aligns with OSUs goal to recruit, develop, promote and retain an excellent and diverse workforce. All work shall be performed according to the same standards as is expected at the primary worksite. 4.5 Fully Remote Work: Employee completes duties at a location not owned or operated by the university with an approved flexible work arrangement. Time Worked J. Select "Turn on" if encryption is disabled. As Oregon government embraces remote work, extent of out-of-state The Flexible Work Arrangement Agreement form can be found at Flexible Work Arrangement Agreement. Start each day by writing down what you need to achieve and then track your progress. Published: Aug. 26, 2022, 9:24 a.m. Oregon state government now has approximately 7,000 employees working remotely inside the state and nearly 500 working out-of-state although the actual. Meetings with other PSU employees will not be permitted unless approved in advance by the employee's supervisor. Corvallis, Oregon 97331 PDF WORKING REMOTELY | OUT-OF-STATE AGREEMENT - Oregon.gov Corvallis, OR 97331-8578 2751 SW Jefferson Way Use auto-update settings if available. Disk encryption, called Bitlocker, is available on Pro and Enterprise versions of Windows 10. Remote Work | Human Capital Services | Kansas State University To check the status of Windows Defender, or to update threat definitions manually: If you have installed a third-party anti-virus solution, please follow the manufacturers instructions for performing updates. Oregon State University, Inspections. Restricted access or confidential material shall not be taken out of the primary worksite. The FWA policy applies to all academic and professional faculty, classified staff, graduate assistants, temporary and academic wage employees, and student employees requesting a voluntary flexible work arrangement. 5.3.8 For employees working in the state of Oregon, the employee's salary, benefits, workers' compensation, and other employer insurance coverage do not change due to a flexible work arrangement (unless such change is or becomes legally required). For employees working within the state of Oregon, please visit the Working In-State (Oregon) webpage. The employee and supervisor shall agree on turnaround time and the medium for responses. Our recommendations are grounded in current research and are developed based on discussions regarding your needs and the needs of your employees, your mission and the resources that you can allocate to DEI initiatives. Your new supervisor will let you know if it becomes necessary to terminate or revise your current Flexible Work Arrangement Agreement. The remote worker will not be paid for time or mileage involved in travel between the remote worksite and the primary worksite. When sharing files containing confidential information via email, those files must be encrypted. The full Remote Work Agreement is available here . PDF COVID-19 CLASSROOM AND STUDENT POLICIES - Oregon State University Once all approvals are received, the Remote Work Agreement is routed to Human Resources for filing in the Employees personnel file.
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